Every invoice, coded by hand.
Chesmar Homes is a multi-division Texas homebuilder that processes roughly 5,000 invoices a month. Before Actify, its AP team coded every one of them line by line, by hand.
Invoices arrived two ways: by email, already scanned — and by mail, where the team scanned each one themselves before coding could even start.
Each invoice took more than 12 minutes to code, one line at a time — across roughly 5,000 invoices a month. Keeping up took two AP coders in every division.
There was no single breaking point. The labor was the problem — the hours themselves were the case for a solution.
We embedded in the operation.
Actify's engineers embedded in Chesmar's AP operation instead of advising from a distance. The result came from being inside the operation, where the work actually happened.
We mapped how AP actually ran.
From inside, they mapped how AP actually ran — the real process, not an assumed one: where invoices arrived, how they got scanned, how each line got its code.
We built the automation around the real process.
The automation was built around that real process — designed for how Chesmar's AP actually worked, not bolted on as a template. The hard part was accuracy — getting the coding right, not just fast.
We deployed it.
Actify deployed the automation into the AP operation it was built for.
We operated it.
In operation, invoices that had taken 12+ minutes were processed in seconds — and the AP team moved from coding every line by hand to reviewing the exceptions. Coding that had taken two people per division could be handled by one. Errors fell. A full batch of invoices could be processed in a single sitting.
